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New York State Civil Service DHSES Program Administrator 1/Trainee 1/Trainee 2 (NY HELPS) in Rochester, New York


Agency Homeland Security and Emergency Services, Division of

Title DHSES Program Administrator 1/Trainee 1/Trainee 2 (NY HELPS)

Occupational Category Other Professional Careers

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $49363 to $82656 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 25%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Monroe

Street Address 100 Aviation Ave

City Rochester

State NY

Zip Code 14624

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. This title includes a traineeship opportunity and applicants will be appointed to the appropriate level based on their experience and education.DHSES Program Administrator level requirements:• DHSES Program Administrator Trainee 1 (equated to SG-13): A bachelor's or higher degree.•DHSES Program Administrator Trainee 2 (equated to SG-14): A bachelor's degree and one year of professional experience.• DHSES Program Administrator 1, SG-18: A bachelor's degree and two years of professional experience.Required professional experience must be in one or more of the following areas:• Administration of federal, state or locally funded grant programs• Preparing and processing applications for disaster mitigation/recovery projects• Processing requests for grant project payments and performing financial reviews required for final payment• Damage assessment and identification of appropriate assistance funding programs• Review of action plans or planning, organizing and coordinating disaster recovery programs involving local, state and federal agenciesSubstitution: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.Dependent upon qualifications, if appointed as a trainee, successful completion of a one-year or two-year traineeship leads to appointment as a DHSES Program Administrator 1, SG-18.Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 13 or above and eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law.

Duties Description The incumbent will report to the Disaster Recovery's Public Assistance unit. This position serves in the Region 5 Public Assistance Field office located in Chili. Duties include but are not limited to:• Provide oversight for federal disaster assistance grants to repair and replace infrastructure and implement mitigation measures in future disasters.• Coordinate assessments of damaged areas following emergencies and disasters. • Understand federal regulations, policy, and guidelines related to the various disaster assistance programs to include the Robert G. Stafford Act, 44 Code of Federal Regulations (CFR), 2 CFR, FEMA policy and guidance, U.S. Small Business Administration Disaster Assistance Program, Office of General Services procurement policies, Office of the State Comptroller policies, Division of the Budget policies, and related information as appropriate.• Provide direct guidance to state agencies, local governments, and not-for-profit organizations on Recovery program objectives, strategies, rules, and regulations.• Draft project narratives, identify expenses and review for eligibility and accuracy for reimbursement, and reconciliations of the same.• Attend meetings with FEMA, state agencies, and applicants as needed.• May manage permanent, temporary and contractor staff to ensure consistency and quality of program administration and support.• Develop and deliver training and presentations on Recovery programs in a wide variety of national or regional professional forums to peers, elected officials, local and non-profit organizations.• Establish and monitor FEMA program deadlines and reporting requirements, and communicate regularly with FEMA, state, local, voluntary, not-for-profit organizations, and staff.• Support and staff active Disaster Assistance Centers and Federal/State Joint Field Offices and serve as a lead state recovery program representative or in other leadership roles during active disasters.• Supervise subordinate staff as required.• Perform other duties as required.• Travel may be required, including during evening and weekends, approximately 25% depending on mission and assignment.•Possess and maintain a valid, unrestricted New York State motor vehicle operator’s license.*Work schedule may vary based on operational need. Occasional overtime may be required.

Additional Comments Candidates who are currently 55b/c eligible and meet the minimum qualifications are encouraged to apply. If interested in this position and applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter. *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/EW

Telephone 518-473-7053

Fax 518-485-8432

Email Address


Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave., Bldg. 7A

City Albany

State NY

Zip Code 12226

Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 162654 in the subject line of your application email to